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Advantages of using Microsoft 365

Microsoft 365 allows you to manage your data, access it from anywhere, and make it easy for your employees to work on projects from anywhere.

It also offers several productivity features that will help you keep your business running smoothly, and enhanced security to protect your data in any location.

What is Microsoft 365?

Microsoft 365 is a suite of cloud-based apps and tools designed to help you stay productive and simplify your technology experience. It can be used on any device – from laptops to mobile phones – in any location with internet access.

Remote working

The Microsoft 365 suite was developed with remote working at its core. As a cloud-based solution, all your apps, tools, and data are available from any device and any location – as long as you have access to the internet.

Collaboration and communication are key to working efficiently while remote, and M365 tools Teams, OneDrive, and SharePoint Online offer a number of features to help you stay in touch with your team and keep projects moving forward.

With Teams, you can chat with your team members, send messages, share files, and set up regular video calls so everyone remains on the same page. You can also create channels for different projects or topics so that work is divided into manageable chunks.

For more structured collaboration, you can use SharePoint Online to set up a workspace where you and your team members can upload documents, share calendars and schedules, manage tasks, and create contacts lists.

With OneDrive for Business, you have access to all the files that are important for your project, as well as a place to store any other files, so that they’re all in one place. You can also easily share files and folders with your team members.

Enhanced security

The Microsoft 365 suite includes security features that are designed to protect your data against both known and unknown threats.

The Advanced Threat Protection (ATP) service is one of the most intelligent and comprehensive security products on the market. It helps to protect your business data from ransomware, phishing scams, and other malicious attacks, with its security monitoring and reporting, malware protection, and phishing protection.

M365 also includes identity and access management (IAM) services that help keep your data safe from unauthorised access or theft by creating strong passwords, protecting your data with encryption, and securing your devices with device management.

Secure cloud storage

Microsoft 365 integrates with cloud services like Azure, which can be used for hosting websites or storing data in the cloud. This cloud storage is a secure environment with robust security measures, like two-factor authentication, in place to protect your sensitive data from unauthorised access.

Your files can be accessed from any device, as long as you have an account. The web-based interface allows you to access your files from anywhere using a web browser. It also provides you with the option of sharing files with others or hiding them from public view.

Improved communication

Microsoft 365 gives its users access to tools and apps that streamline communication.

Outlook is still your go-to app for emails, but it also includes calendars and scheduling features. Organising meetings with multiple employees or clients is simplified with the smart features that take into account each user’s time zone, automatically changing the meeting time to reflect their location.

Microsoft Teams allows for chat, voice, and video calls, as well as screen sharing for meetings that require training or presentations.

Using the app’s screen sharing feature, you can speak with others through Skype for Business directly from within Teams.

Business continuity

With your files stored in the cloud and regularly backed up, your business is safe and secure should an unexpected disaster occur. Regardless of what happens to your physical devices, your business can quickly get back on its feet – particularly with Exchange. This app has recovery features that allow you to recover Exchange server data to a new server.

Automatic upgrades

The full suite of Microsoft 365 apps works online without the need to install any software, which means that upgrades and patches are performed automatically. This also removes the expense of buying any new software, as all upgrades are included in your M365 subscription. You can rest easy in the knowledge that your suite is always up-to-date and secure.

Talk to the Microsoft experts

The M365 suite has all the tools and apps any business needs to work securely from any location.

Microsoft Partner INTELLIWORX can help you find the Microsoft solution that your business needs to increase its productivity and efficiency. Talk to them today about your requirements and discover how M365 can improve your internal operations.

Shane Maher

We passionately work on the IT Infrastructure of mid-tier businesses and support MSPs into cloud services. I have over 17 years of commercial experience that includes supporting and managing IT systems, developing infrastructure solutions, both onsite & in the cloud.

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