As a business owner or employee, you know the importance of productivity and efficiency in the workplace. Technology has been a game-changer in this regard, with innovations being introduced regularly. One such innovation is Microsoft Viva, a new platform that promises to revolutionise the way we work. With its suite of tools designed to streamline communication, collaboration, and knowledge sharing, Microsoft Viva is unlocking efficiency for companies of all sizes.
In this article, we will explore the various ways this platform can help you save time and money, and how you can take advantage of its features to boost productivity and streamline your workflows. So if you’re looking to optimise your work processes and get more done in less time, read on to discover how Microsoft Viva can help.
What is Microsoft Viva?
Microsoft Viva serves as an all-inclusive employee experience platform, bringing together a variety of Microsoft applications for a unified experience. Its primary objective is to establish a unified centre for employee involvement, education, and wellness, simplifying the process for employees to obtain necessary resources and enabling IT departments to oversee them effectively.
Microsoft Viva is designed to improve the employee experience by providing a one-stop shop for all work-related tasks, resources, and insights. It offers four modules: Viva Insights, Viva Topics, Viva Learning, and Viva Connections, each of which addresses different aspects of the employee experience. By using these modules, employees can access relevant information, collaborate more effectively, and work smarter, not harder. For businesses, this translates into increased productivity, better employee engagement, and reduced costs. Additionally, Microsoft Viva is built on Microsoft’s Azure cloud platform, ensuring that it is reliable, scalable, and secure.
Why does efficiency matter in the workplace?
Efficiency is essential in the workplace because it directly impacts a company’s bottom line. Inefficient processes can lead to wasted time, increased costs, and missed opportunities. In contrast, streamlined workflows can help businesses save time and money, allowing them to focus on growth and innovation. But achieving efficiency is often easier said than done.
Many organisations struggle with siloed data, fragmented systems, and poor communication, which can hinder productivity and increase the risk of errors. That’s where Microsoft Viva comes in. By providing a unified platform that integrates with existing workplace tools, it offers a holistic solution to many of these challenges.
How Microsoft Viva can save time and money
One of the most significant benefits of Microsoft Viva is its ability to save time and money. Employees can avoid wasting time searching for information or switching between different tools when provided with a centralised platform for all work-related tasks. For example, Viva Topics uses AI to surface relevant information based on an employee’s role, project, or interests. This means employees no longer have to spend time manually searching for information, freeing them up to focus on more critical tasks.
Similarly, Viva Learning offers a single destination for employee training and development, eliminating the need for multiple systems and reducing administrative overhead.
Reduce your licensing costs
As the number of tools your business has increased, more licences are required. Microsoft Viva allows tool consolidation in a unified platform, which in turn reduces the number of licences needed and can reduce your costs.
On top of that, you can also access features of Microsoft Viva if you have an E3 or E5 licence at no extra cost. Accessing the full suite of Viva tools is simple, as only one licence per user is required, and includes all the tools in the platform.
Lower your maintenance costs
Managing multiple tools may be both labour-intensive and expensive. Streamlining your resources into one unified system can minimise the necessary upkeep and lower maintenance expenses. Microsoft Viva takes care of updates and maintenance in a centralised manner, eliminating the need for you to be concerned about the upkeep of numerous tools.
Increase employee productivity
One of the strengths of Microsoft Viva is its ability to integrate with existing workplace tools. It works seamlessly with Microsoft Teams, SharePoint, and other Microsoft 365 products, allowing employees to access all their work-related tasks and resources in one place. Using multiple tools to perform the same task can lead to inefficiencies for your team. Consolidating tools into a single platform allows your employees to access all data and resources they need in one place, reducing the time they spend on switching between tools. This increases their productivity and efficiency. Microsoft Viva has been shown to lead to a 75% reduction in search time, ensuring employees can access the resources they need to get their job done faster.
Improve your collaboration
Efficient collaboration can be challenging for employees utilising various platforms. Microsoft Viva enables smooth teamwork across diverse applications like Teams, SharePoint, and Yammer. This fosters enhanced communication and cooperation, resulting in improved results and heightened productivity.
Enhance business security
Managing security standards can become difficult when staff utilise various tools. Enhancing security and minimising data breach risks can be achieved by unifying these tools within one platform. Microsoft Viva offers centralised security management, simplifying the enforcement of security protocols and surveillance of potential security hazards.
Leverage Microsoft Viva and save time and money
Interested in implementing Microsoft Viva to save time and money for your organisation but don’t know where to start? Intelliworx are Microsoft partners that specialise in helping businesses to integrate Microsoft technologies. Our expertise in Microsoft ensures we know the best strategy to assess your current environment and create a strategy to implement and configure Microsoft Viva to suit your business needs. Talk to the Microsoft experts at Intelliworx today.