Microsoft Teams is a powerful platform for businesses to communicate, collaborate, and stay connected. It enables employees to work together from anywhere and allows them to access the same files and documents across multiple devices. Teams is dominating the unified communications as a service market, with 270 million daily active users, and over 90% of Fortune 100 companies using the communication tool.
With its growing popularity, there are some simple ways to enhance the Microsoft Teams experience and make it even more user-friendly. From customising notifications to organising conversations, these five tips will help you get the most out of your Microsoft Teams experience. Be sure to take advantage of these features of Microsoft Teams and watch your productivity soar!
1. Customising your notifications
The Microsoft Teams app allows you to customise your notifications so that you can stay up-to-date on important conversations and tasks. Notifications are critical for staying on top of conversations and tasks. They can also help you stay focused on the tasks that are most important to you. By customising your notifications, you can be sure that you are receiving only the most relevant notifications and that you are not being overwhelmed by unnecessary information.
You can choose to receive notifications for new messages, @mentions, files, and tasks. You can also choose to receive notifications for specific channels or people. To customise your notifications, simply go into the Notifications tab in the Settings menu and choose which notifications you would like to receive.
2. Setting up channels for better organisation
The Microsoft Teams app allows you to create channels for each project or team that you are working with. This makes it easier to organise conversations and tasks, as well as to quickly access the files and documents associated with each channel.
When setting up channels, be sure to give each channel a descriptive name. This will help you quickly identify the purpose of each channel. You can also add people to channels so everyone who needs to be involved in a particular project or conversation can easily access it.
Additionally, you can create private channels that are only visible to certain people. This is useful for having conversations or sharing sensitive information such as files that are not appropriate for a whole team channel.
3. Utilising the “@” feature for quick communication
The Microsoft Teams app has an “@” feature that makes it easy to quickly send a message to a specific person or group. This is especially useful if you need to send a message to someone who is not currently in a channel.
When you use the “@” feature, be sure to type the person’s name correctly. The app will then provide you with a list of people who have that name. You can then select the person you want to send the message.
The “@” feature can also be used to send a message to a group. Simply type the group name and the app will provide you with a list of groups that match that name. You can then select the group to send the message to.
4. Take advantage of the “Meet Now” feature
The “Meet Now” feature is a great way to have quick video Teams meetings with your team, without the hassle of having to schedule a meeting ahead of time. You can easily set up a meeting with just a few clicks.
The “Meet Now” feature also allows you to share your screen with other meeting participants. This is useful for presentations or demonstrations. You can also record the meeting so that you can refer back to it later. Once the meeting is completed, just download the meeting recording from your chat.
5. Integrating third-party applications
The Microsoft Teams app allows you to integrate third-party applications into the platform. Integrating third-party applications can help you get more out of your Microsoft Teams experience. It can also help you streamline your workflow and make it easier to access the tools and services you need. For example, you can integrate popular services such as Dropbox into the app.
Integrating third-party applications into Microsoft Teams is easy. Simply go to the App Store tab in the Settings menu and search for the application you want to integrate. You can then install the application and start using it in Microsoft Teams.
Leverage Microsoft Teams
The Microsoft Teams app is a powerful platform for businesses to communicate, collaborate, and stay connected. By taking advantage of the expertise offered by INTELLIWORX Microsoft Teams consultants, you can get more from your Teams experience.